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K9 Committee

Welcome to K9 Committee as a committee member you receive the following benefits while on the committee.

  • up to 4 dogs to train per year

  • Free Membership for the year- If you are new to K9 committee you will have paid full membership in October, the following October you will not need to pay. (if you are on the committee for the full year) 

  • Special classes or webinars/seminars are optional to pay (these tend to be fundraising so it's up to each individual if they wish to pay) unless discussed otherwise (like when we need to cover costs at a min.

As stated in the club's constitution The Committee must meet at least 4 times per year, however, it tends to be more than that depending on trials, topics raised, and circumstances. As per the constitution, The Committee may grant a committee member leave of absence from committee meetings for a period not exceeding 3 months.

Please take the time to read the constitution so you fully understand your requirements. 

2023 K9 Committee Job's

Instructor – Katie

  • Email before the month to remind them

  • Create the courses each week for novice/beginners

  • Remind foundation people to read notes and use equipment from the beginners course

  • Make sure master/inter instructors post their courses and check the equipment used is allocated to them

  • Remind novice to pick their skill they need to teach

  • Remind instructors they need to captain their set up or find a captain

  • Contact instructors about upgrades if unknown about dogs ability

  • Contact member requesting upgrade and inform if they are ok or not Classes


Class booking-Cassie then Kirst 

  • Open week 3 close week 4 

  • Inform members what Foundation and beginners # is approaching 

  • Check the club page to see if anyone has requested to go up.

  • Remember to email reminder as well as fb 


Class Check List & Splits-Katie  or Sarah T

  • Post on comm page first to check mistakes

  • Then post on club page

  • Refunds when needed covered by Cassie

Equipment – Tracey Weaver

  • Upkeep of equipment and get fixed what needs to be done.


New members - Kirst

  • Contact and ask if they wish to be a member once the committee approves.

  • Send newbie info

  • Make sure they pay m’ship & help the process

  • Send details to Katie on ph address VCA # etc for the database.

  • Make sure they understand how to book monthly classes

  • If they are unknown to the committee a temp test on their dog may need to be arranged with 2 comm members

  • Check vaccine before starting

  • Post on fb to welcome new members and just advise people to welcome them and help them get to know club.


Trailer Tower – Greg

  • Make sure we have a tower each month

  • Arrange any helpers at the shed to pack/unpack foundation stuff etc. not used each week.

  • Make sure light tokens are up to date (inform Lisa if more need to be purchased)

  • Check who has keys (we seem to be missing some) Geraldine, Sue b , Darren w, Katie K, Carole D, Steph


Trailer hire -Sue 

  • Be the go too person for all enquirers

  • Make sure the trailer has a k9 member to help pack it up

  • Make sure there are K9 members/committee to open shed etc.

  • Make sure payment is made and contracts signed before using

  • Check with Katie on Equipment list is up to date

Timing gates – – ~Trish Set #1 ~Geraldine Set #2  OPEN

  • Renee arranges who takes what set 

  • Someone needs to contact trial sec who hires and send bank details so they can pay $25.00 per set per day.


Newsletter – Katie and Stephy

  • A min of 2 newsletters per year

  • Keeping track of news stories to add to the newsletter


Website - Katie

  • Keeping the website up to date


Emails-Cassie -Stephy & Kirst

  • To check emails every 2 days and let the committee know who needs to deal with each one

DV Grounds bookings -Cassie

  • Remember to contact DV when we don't train 

  • Submit our yearly bookings of ground in area 2

Facebook –Julie

  • Post each month apologies for the month ahead


Weather  & Tokens – Lisa

  • Make sure the weather is checked and start the conversation on Committee FB Page

  • Make sure a decision is made(This needs to be done before 4.30 pm)

  • Post decision on the club page

Weaver Schedule & Bookings –Sue 

  • Take bookings for weaver hire 

  • Arrange for pick up and drop off

Yearly Titles  –Tracey 

  • Arrange Title Gift

  • Katie to do online form

Life Membership Stephy

  • new plaque for 2023

  • token gift for each person.

Merchandise  –Julie

  • I've set this up with Sports Centre however if we go ahead with the custom tops someone will need to contact them to set up the campaign u

  • you could also add items you might see appropriate 

Trial Sponsorship & Catering-  OPEN

  • Find Sponsorship for Trials 

  • Organise BBQ with Westernport or something?


Shed Keys (who has keys) 

Katie K

Lisa R

Sharon P

Darren W

Cassie C
Stephy L

Tracey W

Sarah T
Nikki J

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